Bookkeeping for small businesses in Dallas
Busy isn't the same as paid.
We work with Dallas small businesses doing $250K to $3M a year, with 1 to 20 people, run by owners who are good at the work and tired of guessing at the numbers.
Construction and trades
A busy season isn't the same as a profitable one.
The money problem
Jobs get quoted fast, material prices move, and payment lands weeks after the work is done. You can be fully booked and still short on cash.
What we do about it
Track job costs, so you can see which jobs actually make money
Keep materials and subcontractors separate from overhead
Plan cash for the gap between doing the work and getting paid
Healthcare and medical clinics
A full appointment book doesn't always mean a full bank account.
The money problem
Payroll is the biggest cost, supplies and equipment add up, and revenue arrives through several processors. It's hard to tell which services carry the business.
What we do about it
Match revenue from every processor to what lands in the bank
Show profit by service, so you know what's worth growing
Record payroll correctly every pay run, so labor costs are real
Professional services
Your team's time is the product. Most of the cost is too.
The money problem
Retainers, project fees and contractor costs blur together. Scope creep eats margin quietly, and owner pay ends up being whatever is left.
What we do about it
Track revenue and contractor costs by client
Check the margin on retainers and projects
Set an owner paycheck on purpose, not from what's left over
Retail and e-commerce
Sales are up. So why is the cash always sitting on the shelf?
The money problem
Stock gets bought weeks before it sells, card and marketplace fees come off every sale, and shipping and returns move the margin around. Revenue looks healthy while the cash sits in inventory, and the owner gets paid last.
What we do about it
Reconcile store, card and marketplace payouts to the bank, fees and refunds included
Track inventory and cost of goods so your gross margin is real
Plan cash for stock buys and slow seasons before they arrive
Not on the list? You probably still fit.
Most small businesses doing $250K to $3M a year fit, including consultants, creative studios and local service companies. Here's the honest version.
Good fit
A small business doing $250K to $3M a year
1 to 20 people, including you
You want to understand the numbers, not just have them done
You're ready to share your books honestly, however messy
Not a fit
Revenue under $250K a year. Our free tools are a better place to start.
You need an audit, review or other attest work. That needs a licensed CPA.
You only want a tax return prepared.
Based in Dallas and working with owners across Dallas–Fort Worth, in person or remotely.
Sound like your business?
Twenty minutes with Tim. Tell us how the business makes money, and we'll tell you honestly whether we can help.
Book My Free Profit Clarity CallNo long contract. Your books leave with you.